Privacy Policy
Last updated: November 2024
1. Introduction
Sidium Ventures Ltd ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Data Controller
Sidium Ventures Ltd is the data controller for your personal information. Our contact details are:
- Email: info@sidiumventures.com
- Company registered in England and Wales
3. Information We Collect
We collect the following types of information:
Contact Information
- Name
- Email address
- Phone number (if provided)
- Business name and type
Business Information
- Financial data and records (with your consent)
- Business performance metrics
- Accounting system access (temporary, for assessment purposes)
Technical Information
- IP address
- Browser type and version
- Pages visited on our website
4. How We Use Your Information
We use your information to:
- Provide our consulting services
- Communicate with you about your project
- Process payments and send invoices
- Respond to your enquiries
- Improve our services
- Comply with legal obligations
5. Legal Basis for Processing
We process your personal data on the following legal bases:
- Contract: Processing necessary to perform our services
- Consent: Where you have given explicit consent for specific purposes
- Legitimate interests: For business administration and service improvement
- Legal obligation: To comply with applicable laws and regulations
6. Data Sharing
We do not sell your personal information. We may share your data with:
- Service providers who assist our operations (e.g., cloud storage, email services)
- Professional advisors (accountants, lawyers) when necessary
- Regulatory authorities when required by law
All third parties are required to maintain the confidentiality and security of your data.
7. Data Security
We implement appropriate technical and organisational measures to protect your personal data, including encrypted storage, secure communication channels, and restricted access controls. We regularly review our security practices to ensure your data remains protected.
8. Data Retention
We retain your personal data for:
- Active client relationships: Duration of engagement plus 7 years
- Prospective client enquiries: 2 years from last contact
- Financial records: 7 years (as required by UK law)
After these periods, we securely delete or anonymise your data.
9. Your Rights
Under UK GDPR, you have the right to:
- Access: Request a copy of your personal data
- Rectification: Correct inaccurate or incomplete data
- Erasure: Request deletion of your data (subject to legal requirements)
- Restriction: Limit how we use your data
- Portability: Receive your data in a structured format
- Object: Object to processing based on legitimate interests
- Withdraw consent: Where processing is based on consent
To exercise these rights, contact us at info@sidiumventures.com. We will respond within 30 days.
10. Cookies
Our website uses essential cookies to ensure proper functionality. We do not use tracking or advertising cookies. Third-party services (such as Calendly) may use their own cookies, which are governed by their respective privacy policies.
11. International Transfers
Your data is primarily stored and processed within the UK/EEA. If we transfer data outside these regions, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.
12. Changes to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes via email or through our website. The "Last updated" date at the top indicates the most recent revision.
13. Complaints
If you have concerns about how we handle your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.
14. Contact Us
For questions about this Privacy Policy or your personal data, contact us at: info@sidiumventures.com